PROSPECTIVE CO-OP STUDENTS FREQUENTLY ASKED QUESTIONS
Please read through the FAQ below for any questions you may have about entering the UBC Applied Science Co-op Program. You can email email@example.com if your question is not answered here or go to our information sessions.
What are the conditions for acceptance into the Co-op program?
Co-op is a competitive program and admission is based on a student’s completed online application and the total number of seats available for that student’s discipline. Students need to:
– Meet all the application requirements
listed on our website
– Demonstrate strong written and oral communication skills
– Demonstrate co-op career motivation, maturity and readiness for growth
What if my cumulative average is below 65%?
Maintaining a cumulative grade point average (CGPA) of 65% is a required component of co-op eligibility for undergraduate students. Your application will not be considered if your CGPA is below 65%. If you are a newly transferred student into UBC Applied Science, depending on where you transferred from, your admissions average to UBC or CGPA from all courses taken at UBC to date will be considered. If you are uncertain if your calculated CGPA is 65% or above, we still encourage you to apply for the program, and you will be informed if you are not eligible based on your CGPA. Please note that if your CGPA is 64.9% we do not round up. You must have at least 65.0% to be eligible for co-op admission.
How is my cumulative average calculated?
Your cumulative average includes all courses completed to date at UBC. If you have failed and successfully re-taken a course, the passing grade will be utilized when calculating your CGPA. If you are a newly transferred student into UBC Applied Science, depending on where you transferred from, your admission average to UBC or CGPA from all courses taken at UBC To date will be considered.
Can Master of Engineering students apply to the Co-op Program?
Yes. UBC Vancouver Master’s students have one opportunity to apply to the Co-op Program. Only Master of Engineering students who are commencing their degree program in September are eligible to apply to the Co-op Program. If a Master of Engineering student is not admitted, they cannot reapply the following year due to the relatively short duration of master’s-level degree programs. Note: We do not accept MASc or PhD students. UBC Okanagen Master of Engineering students do not need to apply to the Co-op Program through this application process. MEng Okanagan internships will be facilitated by the Co-op Office and students in this program will be contacted directly by the Co-op Office with instructions on how to participate in the internship program.
Are international students eligible to apply to the Co-op Program?
Yes. If admitted into the Co-op Program, international students will need a co-op work permit in addition to a valid study permit. To apply for the co-op work permit, international students require a letter from the Co-op Program that proves that co-op work experience is essential to completing your degree program, and the application for the co-op work permit must be completed from within Canada. Further information on applying for the co-op work permit will be provided if you are accepted into the Co-op Program. International students will only be scheduled to work and given access to the co-op job board once they have provided the Co-op Program proof that they have applied for co-op work permit.
What happens once I have completed the application steps on Canvas?
Once you have submitted your application on Canvas, you will see a message confirming that you have finished all required modules. Only fully completed applications will be reviewed, and it is your responsibility to ensure that you have completed the application in its entirety by the application deadline. Late or incomplete applications will not be accepted.
What is involved in the application process?
The application process includes a recorded interview, short answer questions, and knowledge quizzes which touch on subjects of professionalism, career readiness, experience, the Co-op Program Terms and Conditions, and other related topics. Each component in Canvas includes guidelines regarding how your answers will be evaluated, and resources where applicable to help in your preparation. For all Undergraduate and Vancouver Master of Engineering students, the application window is open for one month (with the exception of Masters of Engineering in Mining) to allow sufficient time to complete a well-prepared application (See Apply for co-op – Applied Science Co-op
for exact application windows).
When do I find out if I am admitted to the Program?
All applicants will be notified by email
on an anticipated date of September 28. Ensure you check your junk and/or spam folders in your email, and if you have not received an email from the Co-op Office by September 29 at 12 pm, please contact our front desk at firstname.lastname@example.org
If I am not admitted into the Co-op Program – can I reapply next year?
Undergraduate students entering their second or third year of study are eligible for admission to the Co-op Program. If you are currently in the second year of an undergraduate degree program and are not admitted, we strongly encourage you to take advantage of the professional development opportunities available on campus this year and to apply for the Co-op Program again at the next opportunity (the following September). Master of Engineering students cannot reapply for admission during our next intake the following September due to relatively short duration of master’s-level degree programs.
I am not in the Co-op Program but I have secured a co-op student position. Can I now be admitted into the Co-op Program?
No. Only students who have applied for and received formal admission into the co-op program are permitted entry into the program. Application for admission into the Co-op Program takes place in September of each year.
Workshops, work terms and fees
What are co-op pre-employment workshops?
The pre-employment workshops prepare students to write effective cover letters and resumes, improve interview skills, understand the purpose of networking, review co-op resources and processes, and much more.
Do I have to attend all mandatory workshops?
Yes. The pre-employment workshops are important and critical to your success. Students admitted to the Co-op Program must take part in all of the workshops, and complete all requirements. Students who do not successfully complete the workshops are ineligible to proceed in the Program.
How much is the Co-op Administration and Workshop Fee?
The Co-op administration and workshop fee is $266.75. Students must pay this one-time, non-refundable fee upon successfully gaining admission to the Co-op Program. The fee is paid online, directly to the Applied Science Co-op program (not through the SSC). Full details on how to pay this fee will be outlined in the acceptance email.
What fees do I have to pay for the Co-op Program?
All Domestic and International students accepted into the Co-op Program must pay the one-time co-op administration and workshop fee ($266.75). this fee covers your pre-employment workshops and training, as well as intake administration. When you secure a co-op work term, you much pay a course fee ($821.75) which covers your work term online course, maintains full-time student status, maintains the job posting board, and covers your career advisor support and admin for the term. University fees increase slightly each year, please refer to the UBC Academic Calendar (Vancouver
) for the most current Program and Course Fees.
How and when is the Co-op work term course fee due?
The Co-op course fee and related student fees (Vancouver
) are assessed for each confirmed four-month work term at the same time as regular tuition fees. Tuition and program fee payment instructions are outlined on the UBC Student Services website
and payment is made through your SSC account, like any other UBC course or program. the Co-op course fee is the same for both international and domestic students.
What is a work term?
A work term is a paid, supervised, industry and/or research employment experience which mirrors the months of the equivalent academic term (e.g. a Fall work term is September – December). Work terms can be found via the Co-op Job Board or found independently as long as these criteria are met. Work terms are evaluated on a pass/fail basis and documented on your official university transcript. Co-op work terms cover periods of 4, 8, 12 or 16 months, depending on the employer’s needs and the student’s availability.
When is the first work term?
Most students begin their first co-op work term in the summer (May – August) following admission into the Co-op Program. However, this may differ for each engineering discipline. Students may modify their schedules in consultation with their Co-op Career Advisor and their Academic Advisor. Standard work term sequence options for each program can be found here: Work Term Schedule – Applied Science Co-op
How do I register for a work term?
The work term recruitment period (job search) begins four months prior to the scheduled work term, e.g. start of the summer job search begins in January. When a student has accepted an offer of co-op employment, the student will be registered by the Co-op Office in the appropriate APSC work term co-op course(s) for the term(s) covering the duration of the employment contract. Co-op employment contracts cover periods of 4, 8, 12 or 16 months, depending on the employer’s needs and the student’s availability.
Do I still have full-time student status while on a co-op work term?
Yes. While on a co-op work term you are considered a full-time student for eligibility for student loans and interest-free status. If you have any questions about student loans, grants or awards, follow up with your Enrolment Services Advisor (ESA)
in Vancouver or Students Services
at UBC Okanagan. You can also visit BC Student Aid
for student loan details.
Employers and Jobs
Which employers hire Co-op students?
The UBC Applied Science Co-op Program is connected with hundreds of employers offering exciting opportunities for students to make meaningful industry connections, gain firsthand experience, and develop new skills. Some of our frequent employers include:
Tesla, Intel, Ballard Power Systems, Teck Resources, Thurber Engineering, BC Hydro & Power Authority, Kardium, Metro Vancouver, Fortis, Hydro One Networks, TC Energy, Amazon, Dometic, Motorola Solutions, Smith + Andersen, Seaspan, Environment and Climate Change Canada, Sierra Wireless, Suncor Energy, Golder Associates, Ledcor Group, STEMCELL, Ellisdon, and UBC itself.
Are co-op students guaranteed jobs?
No. Securing a job is a competitive process and is not guaranteed. It’s important for students to put effort into their job search and applications. Co-op students have access to the program’s exclusive co-op job portal and support of the Co-op team. The more positions applied to, the higher the chance of securing a job. We will work with you and support you in your job search with our pre-employment workshops, appointments and 1:1 coaching — from your first job search through to your final work term.
What happens if I don’t secure co-op job?
If you have registered for courses, you may return to classes and apply for co-op jobs for your next scheduled co-op work term.
Can I look for a co-op job outside of the Co-op portal?
Yes! In addition to applying for positions through the Program’s portal, you should expand your job searching efforts by developing leads and exploring opportunities through your personal connections, networking events, or career fairs. Work terms can be found via the Co-op job board or found independently as long as the position is paid, supervised, industry and/or research employment experience. Meet with your Co-op Career Advisor to discuss and develop your job search strategy.
Do I have to work in British Columbia?
No. Co-op opportunities are available across numerous industries, organizations, and geographic locations. Many co-op opportunities are in British Columbia and Alberta but there are opportunities available across Canada, in the USA and globally. Students can seek out opportunities in any geographic region of interest but should not be too restrictive to increase success in securing a position.
Are international work terms possible?
Yes. International co-op work terms allow you to expand your horizons and industry networks globally. You have the opportunity to immerse yourself in a new culture and new experiences. The most frequent destinations are Japan, Germany, the United States, and China. Our Co-op Career Advisors are here to help you understand what’s involved to seek out, potentially secure and address next steps when you accept an international work term. They can help you with visas, job descriptions and international orientations so that you are better prepared to work internationally.
How many work terms are required to receive “Co-op” designation?
Bachelor of Applied Science co-op students must complete a minimum of four work terms – including at least one term in two different seasons (summer, fall, and/or winter) to graduate with Co-op Standing and have “Co-op” designation noted on their degree parchment. Bachelor of Design students must complete a minimum of three work terms – including at least one term in fall or winter in order to graduate with the “Co-op” designation on their degree parchment. Master of Engineering students are not eligible for Co-op designation on their degree parchment.
Do co-op work terms count towards a future EGBC Professional Engineer designation?
Yes. Up to 12 months of co-op work may be eligible as work experience when registering with EGBC and applying for P.Eng. designation, provided the work is relevant to your discipline and can be validated by a supervisor with first-hand knowledge of your work. See EGBC website for further information: Competency-Based Assessment (egbc.ca)
Can I participate in the Coordinated International Experience (CIE) program while in the Co-op Program?
CIE is an academic exchange program specifically for students in the Faculty of Applied Science. It is an experiential opportunity for student which we support by providing the opportunity to integrate it in your plans to graduate with Co-op designation on your degree. If you are completing a CIE term during a scheduled work term, you may be eligible to count this term toward one of the minimum four work terms required for Co-op standing. Full CIE program details are available here: Coordinated International Experience (CIE)
Didn’t find the answer to your question?
Join a virtual FAQ and information Session to ask us your questions and learn more about the Co-op Program. The virtual FAQ & Information sessions are open to all UBC Vancouver and Okanagan Bachelor of Applied Science, Master of Engineering, and Bachelor of Design in Architecture, Landscape Architecture, and Urbanism students. Dates and times for the info sessions will be updated here: Apply for co-op – Applied Science Co-op.