Job Posting Resources

Download the Job Description template.

Sample Job Description:

[Job Title]

Formal position title

[Start Month and Duration]

Indicate if this is a January, May, or September start and if the duration is 4-, 8-, 12- or 16-months

[Reports To]

The [job title] will report to [positions title or titles this position reports to]

[Job Overview]

Provide an overview of the role, what success in the position looks like, and how the role fits into the organization

[Salary]

Provide the hourly or monthly salary based on the number of hours worked per week/month

Responsibilities and Duties:

Provide a bullet point list of the responsibilities and duties of this job ordered by importance

• Provide essential duties required of job
• Use full and complete sentences
• Start sentences with action verb
• Use present tense
• Use gender-neutral language

Qualifications:

• Education or degree program required
• Indicate specific programs of interest
• Experience
• Specific skills
• Personal attributes
• Helpful to define
• Physical abilities (if applicable) – example must be able to lift 25 lb boxes
• For positions that require moderate physical activity, it is helpful to define activity parameters
• Licenses (if applicable) –example must hold a BC Class 5 Drivers License
  • This is applicable for student who will need a vehicle for the job or be required to drive a fleet vehicle
• Work authorization / Security Requirements (if applicable)
  • Example: must be a Canadian Citizen or Permanent Resident
• This is often tied to government funding or work that requires a specific security clearance
  • Example:

Download the Job Offer template.

Sample Offer Letter: 

[Insert company letterhead or branding] 

[Date] 

[Recipient Name] 

[Street Address] 

[City, Province, Postal Code] 

[Phone Number] 

Dear [Name of Recipient] 

[Introduction—State the company’s name and advise them of a job offer. Provide them details about the position, the job title, department, and who they will be reporting to.] 

[Confirm the salary details and whether the salary is hourly or monthly and what it is based on (35, 37.5 or 40 hours a week. Confirm the details of their vacation (see provincial Employment Standards Act). Confirm the start date and duration of contract (4-, 8-, or 12-, or 16- months)

[Let them know by what date they need to respond to the offer (and who they should notify)—note: students in the co-op program have two business days to accept or decline a job offer] 

I have read and understand the terms of appointment set out in this letter and I accept the above offer of employment. 

Sincerely, 

[Your name, title] 

[Enclosures if applicable]

Download the Standout Job Description template.

Best Practice

• List items in order of importance, and bullet if possible. Use general neutral language (ie: the student) and relevant industry terminology. Avoid using acronyms, jargon, or slang.

• If possible, focus on competence and not years of experience. Include core requirements as well as other competencies that will support the student in fitting into the company. Keep your requirements short and impactful.

Examples

Responsibilities 

• Assists in designing, developing, implementing and troubleshooting new and existing manufacturing processes 
• Assists in designing, specifying and commissioning tools, jigs, fixtures and tests 
• Identifies and justifies projects to improve manufacturing capability, yields, productivity and capacity 
• Develops shop floor work instructions/builds sheets, processes flow and quality control documents 
• Presents findings or solutions, as well as report results

Job Requirements 

• Working toward a degree in Manufacturing or Mechanical Engineering 
• Previous experience working with CAD 
• Exposure to technical work in an industrial plant setting 
• Familiarity with motorized equipment such a forklift, scissor lift, etc. 
• Experience with welding, general machinery, and electrical installation 
• Experience working cross-functionally in a high performing team 
• A can-do attitude with the ability to learn quickly and take initiative 
• Ability to adapt to changing priorities 
• Comfortable working in an R&D environment 
• Thrives on curiosity and experimentation

Reminder

In your company’s job description it is important to confirm: 

• Whether the role is for 4, 8, 12, or 16 months 
• If the role in office, hybrid, or fully remote? 
• Hours of work and overtime policy 
• Location of work 
• Relocation assistance available (if applicable) 
• Whether the student is required to have a Driver’s License 
• If there is anything else the student should know about the position 
• PPE Requirements 
• Lift up to 40lb 
• Transit options 
• Environmental considerations (outdoors, cold/hot environment, etc.) 
• Preferred application method (via PD Portal, Employer Website, or Email)